Fleet Monitor
Grey Fleet checks
Efficiently monitor all vehicles - company, personal, or hire. Gain full visibility with our comprehensive fleet tracking solution.
Why invest in Fleet Monitor?
You have an obligation to check the cars your employees are driving for company reasons, to make sure they’re safe, compliant and roadworthy. Plenty of businesses don’t, but if you want to protect yourself and your company, as well as the drivers under your care, it’s a non-negotiable. If something happens, and you haven’t, there are likely to be repercussions.
Grey Fleet Alerts
- Total visibility on every vehicle – if an MOT is due, some tax needs paying or insurance has lapsed, you’ll know about it.
- Future scheduling – get alerted when something’s due, so you can make sure it happens and the vehicle stays legal.
- Driver notifications – ensure your employees receive a heads-up when their legal checks are due and never miss a check with Fleet Monitor’s alerts
Vehicle Management
- Keep track of who drives what – It’s important you can link each employee with every vehicle in your fleet, even the hire cars and private vehicles.
- Maintenance logs – keep tabs on all maintenance schedules and which drivers are connected, you can even track grey fleet maintenance schedules.
- Defect Management – when a fault is logged keep track of which drivers are logging faults on which vehicles.
Walkaround Checks
- Instant updates – if a vehicle defect is logged you’re instantly alerted to the problem and can view the defect in the secure web portal.
- Integrate with your system – you can utilise the API integration to feed any vehicle defects into your own internal fleet systems.
- Never miss a check – thanks to the Task Monitor integration all drivers are reminded of daily/weekly inspection checks. Achieve 100% compliance ensuring you have a full audit trail of reports.
Fleet Reporting
- Spot trends in your fleet – as well as helping you deal with individual cases, Fleet Monitor allows you to get a top-level view of where your drivers are at, from their insurance to their MOT status.
- Export reports for your MI – you can not only run reports within the secure web portal, but you can export and download all of the fleet data to integrate back into your own fleet MI dashboards.
“How do I check every vehicle for every driver?”
The Problem
If you’re having to check the vehicles of employees who use their own car for work this can be extremely difficult. Checking Tax, Insurance & MOT at all the different expiry dates for these on every vehicle is a huge undertaking. Once you reach more than 10 vehicles the administration becomes unwieldy. Add to this, the complexity of insurance companies’ different policy wording on business cover whilst driving for work – then it’s easy to understand why HR teams and fleet coordinators struggle to do this internally.
The Solution
Using the Fleet Monitor module, you can now sit back and relax. The system automatically checks the TAX/MOT instantly within 1 second, and our insurance processing team checks the vehicle insurance. This means no check is ever missed, and any drivers with incorrect insurance are contacted to get the correct cover in place. All you need to do is view your compliance rates improve each month.
E.ON UK
Senior Contract Manager
Häfele UK Ltd
Health & Safety Manager
T-Mobile
Health & Safety Manager
United Biscuits
Contract Manager
HM Revenue & Customs
Commercial Ops
Mouchel Plc
Group SHEQ
Ready to see more?
If you're interested in viewing a FREE DEMO of the Driving Monitor system and how this could save you bundles of time and keep your company legally compliant, then you can book a free demo today.
Simply schedule a demo below to book a screen share session with one of our advisors for a 10-minute look at how you could automate your processes. If you're not quite ready to view the live system, you can download some free guides here.
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